Job Description

Exciting opportunity to be a personal assistant for a high-net worth family in North Miami. Position will be based out of their estate in North Miami Beach.

Responsibilities:

• Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize complex itineraries, travel plans, and logistics.
• Handle all incoming and outgoing communications, including phone calls, emails, and other correspondence in a professional and timely manner.
• Prepare and edit documents, presentations, and reports with accuracy and attention to detail.
• Conduct research and gather information to support decision-making.
• Act as a gatekeeper, screening and prioritizing requests for the executives' time and attention.
• Assist with the coordination of events, conferences, and other special projects.
• Perform general administrative tasks, such as filing, expense tracking, and office management.
• Provide personal assistance and support as needed, including managing personal appointments, coordinating household tasks, and handling other personal matters with discretion and confidentiality.
• Anticipate and proactively address the needs of executives to ensure maximum efficiency and productivity.

Requirements:

• Proven experience as a personal assistant or executive assistant, preferably in a professional or corporate setting.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Proficient in using office productivity tools, such as Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently with minimal supervision, while also being a team player.
• Flexibility to work outside of regular business hours as needed.
• Professional demeanor, positive attitude, and excellent interpersonal skills.
• Proficient in using QuickBooks.
• Valid driver's license and reliable transportation (if required).

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