Job Description
Overview The Office of the Assistant Secretary for Preparedness and Response (ASPR) is a public health preparedness and emergency response organization in the Office of the Secretary at the United States Department of Health and Human Services. ASPR was created under the 2006 Pandemic and All Hazards Preparedness Act (and reauthorized in the Pandemic and All Hazards Reauthorization Act of 2013) in the wake of Hurricane Katrina to lead the nation in preventing, preparing for, and responding to the adverse health effects of public health emergencies and disasters. The ASPR serves as the principal adviser to the HHS Secretary responsible for providing integrated policy coordination and strategic direction with respect to all matters related to public health, medical preparedness, and deployment of the federal response for public health emergencies and incidents. The ASPR heads a Staff Division in the Office of the Secretary, serving as the Secretary's principal advisor on issues related to bioterrorism, and leads a collaborative approach to the department's preparedness, response, and recovery portfolio. In addition to this policy responsibility, the office of the ASPR also has operational responsibilities both for the advanced research and development of MCMs, and for coordination of the federal public health and medical response to incidents. The office of the ASPR serves as the lead official responsible for all federal public health and medical response to public health emergencies and incidents covered by the National Response Framework and National Disaster Recovery Framework.
The
Management Analyst/Copy Editor (Media & Communications) role responsibilities are to provide document publishing support to the Office of the Executive Secretariat within the Administration for Strategic Preparedness and Response (ASPR) Other duties include:
Work Schedule: Hybrid, 1 day onsite.
Responsibilities: - Copyedit reports, memos, letters, and department handbooks for style, grammar, logical development, and consistency.
- Collaborate with ASPR staff and subject matter experts on revisions to draft publications.
- Serve as an in-house reference for document formatting and writing guidance.
- Manage the document routing process through the internal content management system, ensuring internal and external communication pieces are cleared and signed by the designated deadlines.
- Enter new correspondence into the content management system with notes and routing instructions.
- Produce weekly reports on status of agency documents and communicate with staff to provide guidance and support to meet deadlines.
- Prepare agency meetings, conferences, and senior level forums by compiling information, preparing briefings, and conducting final quality control of readahead packets.
- Synthesize information provided from across the Agency and Department and outside agencies to enable the organization to discern key facts and issues.
- Collaborate with senior staff for comprehensive preparation of concept and position papers.
- Review, and copyedit correspondence and reports submitted by staff for accuracy of content in relation to program objectives and issues.
- Draft, revise, and copyedit letters, memos, notifications, commendations, and acknowledgements on behalf of the agency.
- Copyedit in adherence to the HHS Style Guide and other agency style guidelines.
- Serve as a subject matter expert in plain language and ensure all official government work products are effectively compliant with plain language requirements.
- Ensure records, file management, and communications for the Office and team.
- Support operations and senior level meetings by generating and synthesizing meeting information/notes and prepare executive correspondence for signature.
Qualifications Required Education: - Bachelors degree in related field
Required Experience: - 4-6 years experience in communications and/or web communications
- Strong skills in copyediting and Microsoft office suite.
Required Clearance: - Ability to obtain and maintain a public trust clearance
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