Job Description

Job Description

Job Description

Description:

Reports to: Director, Administration

Work Location: Oakland, CA

Hours: 15 hours/week

Status: Part-Time, Non-Exempt

Wage: $20-$22

The Part-time Accounting Clerk will assist the finance team in managing day-to-day accounting functions. This role involves processing transactions, maintaining financial records, and providing support to ensure accurate and timely financial reporting. The ideal candidate will be detail-oriented, organized, and able to work effectively in a collaborative environment.

DUTIES & RESPONSIBILITIES:

• Transaction Processing: Recording of financial transactions in accounting software, including accounts receivable and bank reconciliations.
• Record Keeping: Maintain accurate and up-to-date financial records and documentation.
• Assistance with Reporting: Prepare and assist with financial reports, budgets, and statements.
• Invoice and Payment Management: Process invoices, track payments, and handle correspondence related to accounts.
• Reconciliation: Assist with reconciling bank statements and internal records to ensure accuracy.
• Data Entry: Perform data entry tasks to support financial operations and audits.
• Compliance: Ensure compliance with organizational policies and procedures, as well as relevant regulations.
• Bank Deposits: Routinely deposit checks to the organization’s financial institution(s).
• Customer Service: Provide support to internal and external stakeholders regarding financial inquiries.
• Other Duties: Assist with other accounting-related tasks as assigned by the Finance Manager.

GENERAL QUALIFICATIONS:

• Strong work ethic. Willingness to work hard to accomplish difficult goals.
• Complies with written and verbal instruction and willingly performing assigned tasks.
• Accountability to supervisor and to a performance plan. Willingness to accept supervision.
• Positive attitude and ability to be a positive influence on a team.
• Demonstrates proactivity, flexibility, creativity, and enthusiasm.
• Professionalism, maturity, good decision-making and problem-solving abilities.
• Disciplined self-starter who can set and achieve goals.
• Can feel and express passion for the mission of a leading human service charity.
• Is reliable, dependable and trustworthy.
• Strong written and verbal communications skills in English (Spanish a plus).
• Ability to communicate well with external and internal customers.
• Excellent customer service skills, for both internal and external customers/stakeholders. Demonstrated ability to serve stakeholders in a professional, welcoming, and efficient manner.
• Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a sense of humor and a positive, solution-oriented approach.
• Ability to work well with others, to ensure a positive, constructive environment within the program or department, and throughout the organization, and to resolve conflict and avoid difficulties.
• Cooperative, friendly, and helpful attitude with clients and co-workers.
• Attention to detail.
• Excellent administrative and organizational skills.
• Ownership of job’s responsibilities and of accomplishing goals.
• Ability to model highly professional work etiquette including informing supervisor of your activities, responding to communication in a timely manner, doing what you say you will do, respectful behavior in meetings, avoiding any behavior which could cause negative perceptions of you or of SVdP.
• Interest in seeking out additional challenges and opportunities. A commitment to ongoing learning and self-development.
• Coordinating, managing, developing, and engaging volunteers.
• Ability to utilize, engage, and develop others, including volunteers, to work enthusiastically and productively on your team.
• Ability to control unusual situations as they arise without escalating.

SPECIFIC QUALIFICATIONS:

• Proficiency in Microsoft Office Suite (Excel, Word) and accounting software (e.g., QuickBooks, Sage).
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.

EDUCATIONAL REQUIREMENTS:

• High school diploma or equivalent required.

At SVdP-Alameda County, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.

We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.

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